Grant and Resource Coordination Officer

Job Description

Responsibilities

1)  Strengthen grant, co-investment and programme resource follow-up

• Support and coordinate the administration and follow-up of grant and co-investment agreements with current and future core implementing partners, ensuring that partners understand and correctly apply the terms, conditions, reporting requirements, documentation obligations and agreed workplans.
• Provide practical, hands-on guidance to partners on grant requirements, disbursement conditions, documentation expectations, reporting timelines and follow-up actions, helping them address gaps early and improve the quality and timeliness of their submissions.
• Compile partner requests for disbursement against budget utilization and provide practical feedback where submissions are incomplete or fall short of requirements, under the technical guidance of the Project Finance Officer and relevant SNV Uganda Finance colleagues.
• Verify the completeness and readiness of supporting documentation before requests move to Finance for formal review and payment processing, ensuring that required documents, approvals, evidence, budget references and activity linkages are in place.
• Support follow-up on programme activity resources related to SNV-led, government-linked and district-level activities, working with the Programme Manager, Deputy Programme Manager, Pathway Leads, SNV activity leads and relevant focal persons to ensure that activity budgets, documentation requirements, payment-related inputs and follow-up actions are clear and moving in line with approved workplans and SNV procedures.
• Maintain a live database of grant agreements, co-investment commitments, disbursements, programme activity resource follow-up, outstanding obligations, reporting requirements, documentation status and agreed follow-up actions across partners and relevant programme activity streams.
• Keep clear records of partner-related grant and co-investment correspondence, decisions, approvals and pending actions to support timely follow-up, audit readiness and programme management.

2) Support adaptive management and strategic resource utilisation

• Work with the Programme Manager, Deputy Programme Manager, Project Finance Officer, Pathway Leads and MEL team to review resource utilisation across partner-led, SNV-led and district/government-linked activities against LEARN, LINK and LEVERAGE objectives, approved workplans and implementation targets.
• Support partners and SNV activity leads to identify where activity delivery, spending, documentation or resource use is delayed, misaligned or not moving as planned, and flag where follow-up actions, reprioritisation or approved reallocations may be needed.
• Track partner co-investment commitments and contributions, ensuring leverage targets are documented, updated and linked to relevant pathway priorities and programme results.
• Capture practical lessons, risks and opportunities emerging from resource utilisation and implementation follow-up, and translate these into clear, actionable insights for the Project Management Team, Project Finance Officer, and Pathway Leads.

3) Support compliance, risk, and financial monitoring

• Follow up partner due diligence improvement plans and agreed corrective actions with core implementing partners, in coordination with the Project Finance Officer, SNV Uganda Finance colleagues and Programme Management. For new partners, support the due diligence and onboarding process by helping track required documentation, identified gaps, improvement actions and readiness for grant or programme resource engagement
• Monitor partner budget execution, variance, documentation status and payment readiness on a monthly basis, in close coordination with the Project Finance Officer and relevant SNV Uganda Finance colleagues.
• Support follow-up on financial documentation and compliance requirements for SNV-led, district-level and government-linked activities, ensuring that required records, approvals and supporting documents are prepared in line with SNV procedures.
• Support partners and the programme during audits, monitoring visits, spot checks and verifications by helping organise records, follow up on pending documents, and coordinate timely responses to financial or compliance queries.
• Flag recurring compliance, documentation, budget execution or financial monitoring issues to the Programme Manager, Deputy Programme Manager, Project Finance Officer and relevant team members for timely action.
• Support the Country Finance Department in implementing cross-cutting finance initiatives, including Monthly end closure activities, corporate audit preparation, continuous improvement initiatives and other country finance priorities as assigned, to strengthen organizational financial stewardship and shared service delivery (at least 20% allocation).

4) Partner capacity strengthening

• Provide hands-on support to partners on grant and financial management, including but not limited to closing practical gaps between partner systems and SNV or donor requirements.
• Support partners to improve the quality and timeliness of disbursement requests, financial documentation, co-investment documentation, activity reporting and supporting evidence.
• Facilitate learning and peer exchange sessions across partners on effective fund utilisation, adaptive resourcing, documentation practices, budget follow-up and lessons from implementation.
• Support the MEL team developing and sharing practical tools and templates for partner financial-resource tracking, documentation readiness, co-investment monitoring and reporting.
• Provide practical support to district authorities and other government-linked actors involved in P4FP activities, where relevant, to ensure that activity planning, documentation, attendance records, accountability requirements, supporting evidence and follow-up actions are clear and aligned with SNV procedures.
• Work with the Project Finance Officer, MEL team and Pathway Leads to ensure that partner capacity strengthening is aligned with finance requirements, MEL evidence needs, pathway priorities and programme learning.

5) Reporting and documentation

• Coordinate with the Project Finance Officer, MEL team and relevant programme colleagues to provide accurate and timely grant, co-investment and resource-utilisation inputs for monthly management reviews, quarterly and annual programme reporting, donor reporting and other internal reporting requirements.
• Analyse and document key trends, variances, risks, bottlenecks and lessons emerging from grant implementation and resource utilisation, ensuring that relevant findings are brought into programme reflection, adaptive management and decision-making processes.
• Support the documentation and sharing of practical lessons on grant management, co-investment, partner delivery and adaptive resource allocation to strengthen implementation across the programme and partnership.

6) Support integrated programme coordination

• Work closely with the Learn, Link and Leverage Pathway Leads to align grant support, co-investment follow-up and resource utilisation with pathway priorities, implementation targets and emerging programme needs including regular and continuous fields travels to the targeted 15 districts (Partners and SNV activities)
• Contribute grant, co-investment and financial management perspectives to Programme Team planning discussions, implementation reviews, risk management, Pause and Reflect processes and other relevant programme coordination meetings.
• Work closely with the Programme Manager, Deputy Programme Manager, Project Finance Officer, MEL team and other relevant colleagues to ensure that grant and fund management follow-up is connected to implementation progress, programme results and adaptive decision-making.
• Support coordination and timely follow-up with implementing partners and relevant SNV colleagues on agreed grant, financial, contractual and implementation actions, including responsibilities, timelines, dependencies and unresolved issues.
• Take on other relevant duties assigned by the P4FP Uganda Programme Lead, in line with the purpose and scope of the role.

Qualifications

Qualifications & Experience

• A bachelor’s degree in business administration, Finance, Accounting, Economics, or a related field; a professional accounting qualification such as CPA, ACCA, or CIMA is an advantage.
• At least 5 years of relevant experience in grant or financial management within donor-funded development programmes, including direct experience managing or monitoring sub-grants or partner funds.
• Experience working within multi-partner consortia, ideally programmes applying an adaptive management approach to resource allocation and utilisation.
• Strong analytical skills, with the ability to interpret financial data against programmatic and systems change objectives, not just against a budget line.
• Excellent written and verbal communication skills in English.
• Proficiency in financial management systems and spreadsheets including Microsoft Excel.
• A high degree of integrity, sound judgment, and the ability to work collaboratively across a diverse partner ecosystem.

Additional Information

Additional requirements: 

Adaptive thinking: the ability to interpret performance and financial data for what it signals about implementation and strategy, not just compliance, and to support course correction accordingly.

Planning and organising: the ability to set priorities, organise work, and assess the time and resources needed to achieve agreed goals

Analytical problem-solving: the ability to identify issues, distinguish key concerns from secondary ones, and trace causes across related data sets.

Result orientation: taking timely and practical action to achieve agreed objectives and follow through on commitments.

Collaborative facilitation: working in a participatory and trust-based way with a wide range of internal and external partners.

Integrity: upholding high standards of ethical and professional conduct, in line with SNV’s values, Code of Conduct and safeguarding requirements.

How to apply

If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV and motivation letter in English. Deadline is Monday 10th August 2026.

Working at SNV

We offer a challenging work environment, opportunities to lead and innovate, and a commitment to growing your skills in a fulfilling and diverse working environment. Our staff benefit from and contribute to an international global network of experts. For more information, please visit our website: www.snv.org.

NB: only shortlisted candidates will be contacted.

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