Project Assistant

Organizational Context and Scope 

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. 

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Under the overall supervision of the Chief of Mission and direct supervision of the Community Stabilization Programme Coordinator, and in close coordination with relevant governmental counterparts, municipal authorities, civil society organizations, and other stakeholders, the Project Assistant will support the implementation of the EU for Communities programme. 

Responsibilities and Accountabilities

1. Assist in the implementation and monitoring of project activities. 

2. Retrieve, compile, summarize, and present information/data on specific project topics.
3. Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.   
4. Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
5. Draft status reports, identifying shortfalls in delivery and bringing them to the attention of the supervisor. 
6. Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation. 
7. Organize meetings, workshops and training sessions. 
8. Respond to general information requests and inquiries; set up and maintain files/records.
9. Perform other related duties as assigned.

Required Qualifications and Experience

EDUCATION

 

• School diploma with four years of relevant experience; or,

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience.

 

EXPERIENCE

 

• Experience in providing administrative and operational support to project implementation, including coordination of activities, workshops, meetings and events.

• Experience in preparing reports, correspondence, briefing notes, presentations, and other project documentation. 

• Experience in monitoring project budgets, expenditures and financial documentation in accordance with organizational procedures.

• Experience in data collection, analysis, and preparation of statistical information and project updates.

• Experience working with government counterparts, implementing partners, UN agencies, civil society organizations and other stakeholders is an advantage.

• Experience working in a multicultural environment and within international organizations is desirable.

   

SKILLS

 

• Strong organizational and coordination skills with the ability to manage multiple tasks and priorities simultaneously.

• Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, Outlook and Teams.

• Ability to compile, analyze and present information in a clear and concise manner.

• Knowledge of project management principles, monitoring tools and reporting requirements.

• Knowledge of financial and administrative procedures, budget monitoring and record management.

• Strong drafting, communication and interpersonal skills.

• Ability to work effectively with diverse stakeholders and maintain professional relationships.

• Excellent attention to detail and ability to work under pressure while meeting deadlines.

• Knowledge of IOM policies, regulations and procedures, or prior experience within the UN Common System, is an advantage.

 

SECTION 5

Languages
IOM’s official languages are English, French, and Spanish. 

REQUIRED

For this position, fluency in English, Albanian and Serbian is required (oral and written).

 

SECTION 6

Competencies

The incumbent is expected to demonstrate the following values and competencies:

VALUES - All IOM staff members must abide by and demonstrate these five values:
 

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.