23600 Supply Chain Officer (P)new

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Head of Resources Management, and in close collaboration with the Regional Office (RO) for the Federated States of Micronesia in the Chuuk Sub-Office, and in coordination with the Supply Chain Division at Headquarters (HQ), the Supply Chain Officer will be responsible and accountable for overseeing the supply chain activities, guided by Supply Chain Management (SCM) objectives to deliver quality goods/services to the beneficiaries at optimal price and in a timely manner.

Responsibilities

1. Conduct strategic planning for supply chain-related activities of the Chuuk Sub-Office and reconstruction portfolio in close collaboration with internal and external stakeholders, implementing partners, contractors, government counterparts, and relevant units at CO, the Regional Office for Asia and the Pacific (ROAP), and HQ.
2. Conduct logistics capacity assessments and market research to keep decision-makers abreast about local market trends and developments; analyse statistical data and market reports on the commodity situation, production patterns, and availability of goods and services.
3. Supervise, manage, and provide guidance for all SCM-related tasks and activities supporting the reconstruction and recovery portfolio, including planning, budgeting, scheduling, and provision of goods, services and works required for programme implementation.
4. Lead and supervise supply chain activities within the Chuuk Sub-Office, including procurement, warehouse management, transport and distribution, fleet, assets and facilities management, contract management, logistics information management and reporting, while providing guidance and training to relevant staff on applicable policies, rules and procedures.
5. Identify supply chain bottlenecks (value stream mapping) and optimise the processes to fill the gaps and ensure beneficiaries receive quality goods and services in a timely and efficient manner.
6. Review procurement requests, identify service providers, and evaluate information regarding vendors’ performance in terms of quality, prices, and timely delivery of goods/services. Maintain a pool of qualified vendors.
7. Solicit bids, quotations, and tender documents, oversee the bidding process and provide guidance for executing the procurement transactions, analyse the offers assuring conformity to specified requirements; conduct appraisals and select suppliers, and confirm terms of payment; supervise the preparation and processing of the purchase orders, and ensure receiving authorisation in line with the CO’s Delegation of Authority (DOA) matrix.
8. Liaise with the programme management and provide first-line technical support in the preparation and issuance of “Call for Proposals” and bidding documents for the tendering processes of the programmes/projects. Ensure that bidding processes are conducted fairly, transparently and in accordance with the existing procurement rules and regulations.
9. In coordination with relevant parties, ensure timely submission of asset procurement and other reports within the Sub-Office, RO and relevant HQ departments, as appropriate.
10. Establish and manage appropriate and robust internal control mechanisms for the SCM process to safeguard the Organisation's assets and prevent fraud, while ensuring that Sub-Office-specific administrative procedures are in place and followed in accordance with the Organisation's rules and regulations.
11. Monitor the maintenance and repair of office facilities, warehouses, operational sites, and reconstruction-related assets, including preventive maintenance arrangements where appropriate and cost-effective.
12. Supervise, train and guide the SCM staff of Sub-Office Chuuk, while monitoring, evaluating and promoting their professional and career development.
13. Represent the Chuuk Sub-Office in UN inter-agency meetings, logistics and supply chain forums, and engage with contractors, suppliers, government counterparts and other stakeholders supporting the reconstruction programme.
14. Perform such other relevant duties as may be assigned.

Required Qualifications and Experience

Education

• Master’s degree in Business Administration, Supply Chain Management, Logistics, Procurement, or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in managing diverse procurement and logistics operations; and,
• Demonstrated experience in training and managing large teams of co-workers, managing vendors and suppliers.

Skills

• Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM's system and processes as they apply to procurement and logistics; and,
• Excellent level of computer literacy and good knowledge of Oracle is an advantage.

Languages

For this position, fluency in English is required (oral and written).

Working knowledge of another official UN languages (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.