Assistant, Finance
International Federation of Red Cross and Red Crescent Societies (IFRC) · Intergovernmental
- Finance & Accounting
- Humanitarian & Emergency
- Kyiv, Ukraine
Organizational Context
The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian network, with 191 member National Red Cross and Red Crescent Societies. IFRC uses the Triple R – response, resilience and respect – to deliver on Strategy 2030. IFRC responds to disasters and crises, ensuring timely, coordinated and locally led humanitarian action. IFRC supports its members in building community resilience in the areas of climate and environment, health and wellbeing, and migration and displacement. IFRC promotes respect for our fundamental principles of humanity, impartiality, neutrality, independence, voluntary service, unity, and universality, including in our work on values, power and inclusion. The IFRC focuses throughout on our core mandate – our raison d’être – of strategic and operational coordination, humanitarian diplomacy, National Society development, and accountability.
IFRC is led by its Secretary General and has its Headquarters in Geneva and five regional offices in Africa (Nairobi); the Americas (Panama); Asia Pacific (Kuala Lumpur); Europe (Budapest); and MENA (Beirut) as well as representation offices, service centres and delegations across the globe.
The IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles.
IFRC and DRC have launched a major Emergency Appeal for Ukraine and Impacted Countries that is coordinated on European regional level – with numerous country level operations ongoing. ICRC, IFRC, DRC and numerous Partner National Societies are integrating their capacities to provide coordinated crisis response in Ukraine and impacted countries. The operational structure will be fully integrated into existing structures at Country / Country Cluster and Regional Office level to ensure full synergies with the overall regional work.
This position is based in the country delegation office of the Danish Red Cross Ukraine – Kyiv. The Finance Assistant directly reports to the Finance Manager based in Kyiv and will work closely with other program and support colleagues in the delegation.
Job Purpose
Under the supervision of Finance Manager, the Finance Assistant supports in managing all aspects of day-to-day operations of the finance department in the country. He/she will assist in the implementation of Finance policies, procedures and systems and Ensure compliance with DRC procedures and guidelines.
Job Duties and Responsibilities
Job duties and responsibilities
- Prepare and process day to day financial transactions and implement internal control procedures in keeping with DRC policies and procedures.
- Ensure proper documentation and filing of all financial documents.
- Assist with making payments to suppliers, contractors and program staff based on approved documents.
- Be responsible for documentation, preparation of cash disbursement voucher for all cash transactions
- Ensure all transactions follow DRC accounting policy, Donor restrictions and generally accepted accounting principles.
- Maintain confidentiality of all financial and other job-related information.
- Assist in the collection of financial needs for the office each week
- Submits payments for bank for processing.
- Review budget with the aim of gaining a clear understanding of budget guidelines and instructions.
- Assist in project and country budget preparation and revision
- Review funding allocations to enable proper guidance to programs and proper coding.
- Support Finance Manager in checking URCS financial reports and vouchers
- Produce monthly and quarterly reports to be reviewed by your supervisor
Job Duties and Responsibilities (continued)
Duties applicable to all staff
- Actively work towards the achievement of the Federation Secretariat’s goals
- Abide by and work in accordance with the Red Cross and Red Crescent principles
- Perform any other work-related duties and responsibilities that may be assigned by the line manager
Education
Required
- Diploma in Accounts or Bachelor’s degree in Accounting from recognized College/Institutions.
Preferred
- Previous experience working for the Federation and/or National Society an asset
Experience
Required
- Experience in financial management and accounting
- Computer literate with significant knowledge/experience in excel
- Strong verbal and written communication skills, including experience and proven competence in writing narrative and financial reports
- Excellent practical computer skills (including strong competence in Windows, word processing, spreadsheets, internet/email, accounting software
- Experience in problem identification and solution.
Preferred
- Experience in writing narrative and financial reports
Knowledge, Skills and Languages
Required
- Strong written and verbal communication and inter-personal skills, including working with other cultures and nationalities
- Self-supporting in computers (Windows, spreadsheets, word-processing, e-mail)
- Self-Motivated, proactive with good judgement and initiative
- Excellent interpersonal and written communication skills
- Ability to prioritize, meet deadlines and work under pressure
- Sensitive to diversity
- Fluently spoken and written English & Ukrainian
Competencies, Values and Comments
Values: Respect for diversity; Integrity; Professionalism; Accountability
Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust
- Integration
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