Budget and Administrative Assistant

Assignment is in family duty station (Entebbe).

Until 30 June 2027, with possible 12-months extension, depending on renewal of mandate

Under the direct supervision of Chief Life Support Section, the UN Volunteer will undertake the following tasks:
- Assist in the preparation, revision, and monitoring of office and project budgets, ensuring accuracy and compliance with organizational guidelines.
- Maintain accurate and up-to-date records of budget allocations, commitments, obligations, expenditures, and available balances.
- Monitor budget implementation and promptly identify, analyze, and report significant variances between approved budgets and actual expenditures.
- Support the monitoring of financial resources to ensure expenditure remains aligned with approved work plans and budgets.
- Assist in preparing budget utilization reports, expenditure statements, financial summaries, and periodic budget monitoring reports.
- Facilitate budget revisions, reallocations, and adjustments as required, in coordination with relevant stakeholders.
- Track commitments and obligations and follow up on outstanding financial transactions to ensure timely resolution.
- Maintain well-organized electronic and physical financial and budget files, in line with established document management procedures.
- Support the preparation and provision of financial information for internal reviews, audits, donor reports, and management meetings.
- Respond to various queries received during the budget preparation and performance reporting periods from Budget Section, OPPBD, 5th Committee and other various legislative bodies.
- Liaise with colleagues in Finance, Programme, Procurement, Human Resources, and Operations on budget and financial matters, ensuring effective communication and coordination.
- Perform other budget and financial management duties as assigned by the supervisor.