Communications Assistant

Under the guidance and direct supervision of the Head of Communications, the volunteer supports the implementation of the corporate communications strategy, as well as provide inputs to the design, management and implementation of the Unit´s communications and publication strategies, which are geared to influence the development agenda, promote public and media outreach, and mobilize political and financial support for UNDP. UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams to enhance and enable horizontal collaboration. Thus, the Communications Assistant works in close collaboration with the Head of Communications, the Programme and Operations teams, staff of other UN Agencies when required, UNDP Communications Region and HQ staff, when necessary, national partners and stakeholders, international and local media, to ensure successful implementation of UNDP’s communication strategy in the Country Office.

The Communications Assistant supports the Head of Communications in activities such as content production (text, video and photography), website management, basic administrative tasks, media monitoring, organization of communications events etc.

The volunteer will work with the Communications Unit at the UNDP Brazil Country Office as a multitask assistant to the Head of Communications. Under his guidance and supervision, the volunteer will be responsible for the following activities:

1- Assist in the maintenance and update of UNDP Brazil’s website(s).
2- Translate documents, presentations, news articles and press releases into English-Portuguese (and vice-versa) and Spanish-Portuguese (and vice-versa).
3- Support in writing communications materials, such as news stories, press releases, briefings, minutes of meetings etc.
4- Support the preparation of social media contents, like texts and cards.
5- Assist in the implementation of social media strategy.
6- Assist in the preparation of analytical reports and presentations containing statistics and performance of website(s) and social media accounts managed by the Communications Unit.
7- Assist in the creation or update of design and layout of communications materials for online media including arts, graphics and infographics for social media accounts, website and intranet.
8- Assist with video production and audio projects, including recording, capturing/importing media, editing footage and sound files, titling, adding music/voiceover/sfx, media management and archiving project media.
9- Gather information on topics related to UNDP’s mandate and UNDP Brazil’s projects.
10- Support the Communications Unit in the preparation, organization and coverage of events.
11- Support the Communications Unit with photos of events and UNDP executives.
12- Assist in the management and update of mailing lists used by the Communications Unit.
13- Assist in handling phone calls, requests from the press, the public and UNDP partners, as well as internal clients.
14- Assist in preparing and filling out administrative documents, such as formularies, related to the management of the Communications Unit.
15- Perform other related tasks as requested.