Data Entry Assistantsnew

POSITION INFORMATION

• Organization: UNDP Lebanon Through Stars Orbit Consultants and Management Development
• VA No.: UNDP/LBN/VA26/203
• Position Title: Data Entry Assistants
• Duty Station: Beirut
• Duration: 2 Months (without exceeding 18 working days per month)
• Vacancy Date of Issue: 21 October 2026
• Vacancy Closure Date: 28 October 2026
• National or International consultancy: National consultancy

To review the full Terms of Reference (TOR), please follow link:

https://drive.google.com/file/d/1T8NzJatEZrMJtUOG7VOGUkM1-S9Ncvbm/view?usp=sharing

BACKGROUND

Lebanon stands at a pivotal juncture in its governance and reform trajectory. Despite years of overlapping crises, the country has made landmark progress in building an integrity and anti-corruption framework, including the adoption and (partial) implementation of the National Anti-Corruption Strategy (2020–2025), the establishment of the National Anti-Corruption Commission (NACC), and major legislative reforms on access to information, illicit enrichment, whistleblower protection, asset declaration, and public procurement. These milestones have laid the groundwork for the most coherent accountability architecture in Lebanon’s recent history.

However, these achievements remain fragile amid deep economic collapse, weakened institutions, and eroded public trust. While the strategic and legal frameworks are largely in place, implementation and enforcement mechanisms remain underdeveloped, and coordination among oversight institutions is still limited. The evaluation of the NACS highlighted the urgent need to consolidate progress by operationalizing national mechanisms, strengthening institutional capacities, and embedding corruption-risk management practices across public institutions.

In this context, the Integrity in ACTion Project is founded with the objective of improving the implementation of an institutionalised and targeted approach to prevent and combat corruption through improved coordination, operationalized oversight, enhanced preventive and enforcement mechanisms, and institutionalized integrity and risk-management practices, thereby advancing transparency, accountability, and public trust. The Project is designed to achieve this objective by working on three outputs:

Output 1: Institutional capacities to coordinate, monitor, and evaluate the National Anti-Corruption Strategy strengthened and operationalized through participatory and inclusive mechanisms.

Output 2: Legal frameworks and oversight institutions for preventing and combating corruption strengthened and effectively operationalized.

Output 3: Sectoral Corruption Risk Management mechanisms and integrity systems strengthened across key public sectors.

Under output 3, “Sectoral Corruption Risk Management mechanisms and integrity systems strengthened across key public sectors.”, the Ministry of Industry, in collaboration with UNDP, is working to integrate the Sectoral Corruption Risk Management (SCRM) Methodology into its core regulatory functions. This partnership seeks to strengthen institutional integrity, reduce opportunities for corruption, and reinforce rule-based decision-making in the industrial licensing process. By applying the SCRM framework to the directorates/sections responsible for Industrial Permits and Certificates, the initiative has aimed to identify systemic vulnerabilities, enhance risk awareness among staff, and promote a culture of accountability. Furthermore, the Ministry of Industry (MoI) plays a central role in regulating Lebanon’s industrial sector and ensuring compliance with national standards and licensing requirements. At the heart of this mandate lies the responsibility to oversee the issuance of Industrial Permits and Certificates, an essential function for enabling lawful industrial activity, protecting the environment, and promoting sustainable economic development.

Building on UNDP’s support to the ministry of Industry, UNDP is seeking to contract admin assistants to support the ministry in organizing the Ministry's records of industrial permits and industrial certificates into a structured database. The database will use consistent fields and unique identifiers so that it can later be linked to the digitized inspection system. This will also allow the Ministry to track each establishment's permits, certificates, inspections and compliance status over time, and to update them as new inspections are carried out.

SCOPE OF WORK, RESPONSIBILITIES AND DESCRIPTION OF THE PROPOSED ANALYTICAL WORK

Under the general supervision of the UNDP IACT manager, and in close coordination with the NACC, the Admin Assistants will support coordination, documentation, and administrative follow-up functions. The Admin Assistant will be responsible for the following:

• Review the Ministry’s existing permit and certificate files and recording practices. Prepare a short inception note with a work plan, the proposed approach, and a timeline, and agree on it with the technical committee.
• Propose and finalize, in coordination with the committee, the database structure. This includes standardized fields, data formats, and a unique identifier for each establishment and each permit or certificate. The design should allow the database to be linked later to the digitized inspection system.
• Review existing permit and certificate files and sort them, for example:
  • by document type (industrial permit or industrial certificate)
  • by the five UIIS industrial clusters
  • by subsector and activity classification
• Initiate data entry for each establishment, record the key information, including but not limited to:
  • permit or certificate number
  • issue and expiry dates
  • current status
  • location
  • available inspection and compliance records
• Apply the filtering and classification criteria agreed by the technical committee consistently across all records.
• Identify and flag incomplete, duplicate, or inconsistent records. Maintain a log of flagged records and submit it to the committee for review and decision.
• Update the database as files are verified or corrected by the committee, so that the database stays accurate and current.
• Prepare a brief user guide or data dictionary describing the fields, codes, and update procedures.
• Submit a final report at the end of the assignment, summarizing records processed, data gaps identified, and recommendations for maintaining the database and integrating it with the inspection system.
• Ensure that all information is handled with strict confidentiality, in line with Ministry and UNDP rules. The consultant will not take part in any decision on individual applications, permits, certificates, or files.

EXPECTED OUTPUTS AND DELIVERABLES

The Consultant is expected to complete the above tasks and activities noting that the total duration should not exceed 2 months (without exceeding 18 working days per month).

INSTITUTIONAL ARRANGEMENTS

• The consultant will work under the day-to-day management of the Ministry of Industry relevant staff.
• UNDP will be responsible for providing the contractor with all necessary materials related to the project in a timely thorough and transparent manner. UNDP will be also responsible to provide clarifications and facilitation of the work.
• Day to Day transportation from home to office (& vice versa) shall be covered by the Consultant’s own means. The Consultant will rely on his own means of communication and transportation.

DURATION OF WORK

The assigned duration for this consultancy is 2 months.

The mission is expected to commence immediately after contract signature, and to be completed 2 months from the contract signature date.

The time needed to review/comment/approve deliverables and outputs is (5) five working days.

DUTY STATION

The Admin Assistants will be based in Beirut in the Ministry of Industry premises.

STANDARD MINIMUM QUALIFICATIONS

• Education: At least a High School certificate.
• Experience: A minimum of 1 year of Experience in administrative or operational support, including but not limited to, data entry, maintaining filing systems, preparing administrative documentation, and conducting research, etc.
• Language: Fluency in Arabic and English.

“The Personnel will be covered with Health insurance and Personal accident insurance; the fees shall be deducted from personnel's monthly payment”.