ET Temporary - Senior Accounting Assistant

At the World Bank, a member of the World Bank Group (WBG), you’ll join a diverse, global community working across cultures, disciplines, and borders to address the world’s most pressing development challenges. With 1.2 billion young people reaching working age in the decade ahead, the challenge of job creation has never been greater. Through partnerships across 145 countries and more than 182 offices worldwide, we work with governments, private sector, development partners and other stakeholders to invest in people, strengthen markets, and deliver scalable, data-driven solutions that generate more and better jobs and improve lives.

For more information, For more information, visit www.worldbank.org/en/who-we-are/ibrd

Unit Overview

CTRHP is located at Chennai and responsible for processing vendor payments for all HQ units in Washington DC. CTRHP reports functionally to CTRTA. This team complements and works with CTRFO’s other functional teams in Chennai: Quality Assurance (CTRQA), Travel Accounting (CTRTR), Payroll, Tax and AR (CTRPA) and Financial Instruments Accounting Valuation (CTRAC) CTRHP is looking to recruit a suitable candidate for the ETT position (1 year) in the global payments team.

Note

This is a ETT appointment. The selected candidate would have to follow hybrid work model based out of Chennai, India. What will you do:

• Process payments to staff and vendors within service standards and contractual terms, which include invoice review, data entry, and payment proposal preparation, review, and release in accordance with established guidelines.
• Track and clear invoice work items assigned in the SAP inbox; check emails received from clients and take immediate action; resolve cases that require special attention.
• Follow up with TTLs, managers, other staff, and vendors regarding pending workflow items.
• Apply provisions of US GAAP for accrual accounting.
• Adopt best practices to set off vendor receivables.
• Research and initiate action for vendor debit balances; work with vendor on refunds.
• Investigate and resolve cases for failed payment executions, stop payment requests, and stale-dated checks.
• Execute vendor down-payments, as needed for prepaid expenses and advances and ensure these are netted against subsequent invoices; monitor and resolve open down-payments.
• Execute daily Evaluated Receipts Settlement (ERS) process to generate invoice documents in SAP from electronically approved service entry sheets.
• Provide resolution to vendor claims relating to non-payment or incomplete payment or insufficient information to apply payments.
• Respond to queries from vendors and units relating to invoice payments.
• Analyze / research / act on requests for accounting adjustments relating to accounts payable, engage in discussion as needed to understand and determine action required.
• Submit employee reimbursement request for miscellaneous payments to consultants and non-PO payments to firms
• Coordinate with the vendor master team to update banking information
• Maintain excellent client rapport and demonstrate client service skills in resolving issues.
• Participate in ad-hoc activities such as system testing and other assigned tasks.

Note

The Working Hour will be 8.5 hours between 07.00 AM to 10.30 PM (IST). The candidate should be willing to work in any of the slots as per business requirement.