Finance and Admin Assistant

Finance & Admin Assistant (Full-Time) – Türkiye or Syria

Ektimisi is a consulting firm specialised in third-party monitoring (TPM), evaluations, research, and capacity building. We work with NGOs in Iraq and Syria. Ektimisi is recruiting a full-time Finance & Admin Assistant to manage day-to-day finance operations, coordinate with the legal accountant, support HR administration and recruitment tasks, and ensure strong documentation and follow-up across the company.

Finance Responsibilities

• Follow up with the legal accountant on invoices, taxes, and required documentation; prepare and hand over invoice packages.
• Follow up on client instalments and payments and maintain receivables tracking.
• Review and approve invoices, ensuring accuracy and proper supporting documents.
• Build, update, and maintain accurate project financial forecasts.
• Follow up with banks, obtain bank statements, and ensure proper invoicing and transaction documentation.
• Manage Ektimisi’s QuickBooks account and other financial systems.
• Archive and maintain a structured system for invoices, contracts, and agreements.
• Provide practical financial advice to support internal decision-making.
• Create Manuals and SOPs

Administration & HR Support Responsibilities

• Prepare and manage agreements/contracts with experts/consultants, including follow-up on signatures and documentation.
• Manage Ektimisi’s internal HR administration, including staff files and routine HR documentation.
• Post job announcements, maintain recruitment trackers, and support candidate communications.
• Conduct networking and outreach to identify and attract qualified candidates/experts.
• Conduct interviews (supporting or leading, as assigned) and document interview notes/results.
• Create and manage Google Forms (applications, HR forms, internal requests) and maintain organised records.
• Create Manuals and SOPs
• Procurement tasks
• Support general administrative tasks related to operations and coordination, as needed.

Required Profile

• Highly independent, proactive, and detail-oriented.
• Proven experience working with consultancies and/or private-sector (for-profit) companies.
• Fluency in Arabic, with good English.
• Fluency in Turkish is highly desirable.
• Gaziantep-based candidates are highly preferred.