Finance Manager

1. Position Summary

The Finance Manager has overall responsibility for managing and overseeing the day-to-day financial operations of Feed the Children in the Philippines. The position provides financial leadership, technical guidance and oversight of accounting, financial reporting, budgeting, treasury and cash management, payroll reconciliations, procurement-related financial controls, audit and risk management, and statutory compliance. The role ensures that financial transactions are accurate, appropriately authorised, adequately supported by documentation and recorded in a timely manner. It also ensures that bank accounts, balance sheet accounts, payroll, budgets and expenditure are regularly reconciled and monitored, with discrepancies investigated and resolved promptly. The Finance Manager oversees the preparation and submission of monthly financial reports, budget-versus-actual (BVA) reports, accrual schedules, balance sheet reconciliations, cash forecasts and other required financial information. The position works closely with the Country Director, programme teams, Administration, Human Resources, Procurement and the International Office to ensure resources are appropriately managed, financial risks are mitigated, and management decisions are supported by reliable financial information. The role provides functional leadership to the Finance team and ensures that financial procedures, internal controls and reporting requirements are consistently applied across the Country Office.

2. Essential Accountabilities

Financial Management and Accounting:

• Oversee day-to-day financial operations, ensuring accurate, complete and timely recording of all financial transactions.
• Ensure compliance with Feed the Children financial policies, accounting procedures, donor requirements, applicable Philippine laws and regulations, and relevant accounting standards.
• Review monthly financial reports, general ledger transactions and expenditure records to identify errors, mispostings, unusual transactions, coding inaccuracies and potential compliance concerns.
• Monitor shared cost allocations, advances, receivables, payables and other balances
• Investigate abnormal or unexplained transactions and ensure corrective action.

Audit and Risk Management:

• Maintain and update the financial risk tracker, tracking risks, mitigation actions and progress against agreed actions.
• Identify financial, operational, compliance and control risks and recommend preventive and corrective measures.
• Ensure effective internal financial controls, segregation of duties and policy compliance.
• Coordinate audits, donor reviews and compliance assessments.
• Monitor implementation of audit recommendations and escalate irregularities, fraud risks or policy violations.

Reconciliations and Financial Control:

• Oversee payroll, bank, and balance sheet reconciliations, ensuring accuracy, documentation, and timely resolution of reconciling items.
• Monitor suspense accounts, advances, and inter-account balances, investigating abnormal transactions and ensuring compliance with reporting schedules and delegated authority.

Procurement Oversight and Payment Pack Compliance:

• Review procurement transactions and payment packs for compliance with policies, approval thresholds, budget availability, and delegated authority.
• Verify supporting documentation, contract compliance, coding accuracy, receipt of goods/services, and budget availability before payment processing.
• Monitor procurement commitments and supplier payments, maintain audit trails in SharePoint, and escalate procurement irregularities while providing financial compliance guidance.

Cash and Treasury Management:

• Review procurement transactions and payment packs for compliance with policies, approval thresholds, budget availability, and delegated authority.
• Verify supporting documentation, contract compliance, coding accuracy, receipt of goods/services, and budget availability before payment processing.
• Monitor procurement commitments and supplier payments, maintain audit trails in SharePoint, and escalate procurement irregularities while providing financial compliance guidance.

Financial Reporting & Month-End Close:

• Ensure timely and accurate monthly financial reporting and month-end close processes.
• Maintain accrual schedules, reconcile financial records, review balance sheet accounts, and ensure proper accounting for depreciation, prepayments, and deposits.
• Prepare financial dashboards, shared-cost reports, and budget-versus-actual (BVA) analyses, presenting key variances and recommendations to management.
• Ensure all supporting documentation is uploaded to SharePoint and reports are submitted according to established timelines.

Payroll & Statutory Compliance:

• Oversee payroll reconciliations, payroll cost allocations, statutory deductions, and payroll-related liabilities.
• Coordinate with HR to ensure payroll accuracy, compliance, timely payments, and secure maintenance of payroll records.

Taxation & Regulatory Compliance:

• Ensure accurate recording, reconciliation, filing, and payment of taxes and statutory obligations.
• Oversee BIR Form 2307 compliance, maintain supporting tax documentation, monitor deadlines, and liaise with tax authorities and advisers as required.
• Escalate compliance risks, penalties, or regulatory changes impacting operations.

Budgeting & Financial Planning:

• Review and consolidate departmental and project budgets, ensuring alignment with organizational priorities and funding requirements.
• Monitor budget utilization, analyze variances, support forecasts, revisions, and realignments, and identify funding gaps, restrictions, overspending, or underutilization.
• Provide financial analysis to support decision-making and cash-flow planning.

Financial Systems & Records Management:

• Ensure accurate transaction recording and reconciliation within QuickBooks Online and other approved systems.
• Maintain complete, accurate, and accessible financial records, payment packs, reconciliations, and supporting documentation in SharePoint.
• Safeguard confidential financial information and support continuous improvement of systems, reporting processes, and internal controls.

Team Leadership & Stakeholder Engagement:

• Provide leadership, supervision, coaching, and technical guidance to Finance staff, ensuring accountability and high-quality outputs.
• Foster understanding of financial procedures, controls, and compliance requirements across the team.
• Collaborate with HR, Procurement, Administration, Programme teams, and International Office stakeholders to support reporting, audits, cash management, compliance, and organizational objectives.
• Promote a culture of accountability, transparency, collaboration, and sound financial stewardship.

3. Key Performance Expectations:

The following deliverables will be monitored through agreed performance indicators and the organisational reporting calendar.

• Risk Tracker and Internal Controls
• Frequency: Updated and reviewed daily, with material risks escalated promptly.
• Internal and External Audit Support
• Frequency: As required, with audit recommendations tracked through to closure.
• Bank Reconciliations (Eight Accounts)
• Frequency: Daily monitoring, with formal reconciliation and approval in accordance with the financial close calendar.
• Balance Sheet Reconciliations
• Frequency: As per the reconciliation schedule, with prompt follow-up on abnormal or outstanding items.
• Bank Statements Against QuickBooks Online (QBO)
• Frequency: Daily.
• Accruals, Journal Entries, Depreciation, Deposits and Prepayments
• Frequency: As transactions arise and during the month-end close process.
• Payroll Reconciliations and Payroll Tax Checks
• Frequency: Monthly and in accordance with statutory deadlines.
• Procurement Transactions and Payment Packs
• Frequency: Reviewed as submitted, with daily monitoring of outstanding payments.
• Monthly Wire/Fund Transfer Requests
• Deadline: By the International Office's prescribed deadline.
• Cash and Bank Balances
• Frequency: Monitored daily, with funding requirements identified promptly.
• Budget Versus Actual (BVA) Reporting and Budget Utilisation
• Frequency: Monthly, with BVA reports presented to the Country Office team.
• Budget Requests and Forecasts
• Deadline: In accordance with the established budgeting calendar.
• Month-End Reports and Checklist
• Deadline: By the 10th day of each month.
• Financial Documentation and SharePoint Uploads
• Frequency: As financial transactions are processed.
• BIR Form 2307
• Deadline: In accordance with applicable statutory requirements.
• International Office Financial Reporting
• Deadline: In accordance with prescribed International Office reporting deadlines.

4. Qualifications and Experience:

Required Knowledge, Skills and Competencies

• Strong knowledge of accounting principles, financial management, financial reporting and internal controls.
• Experience in budgeting, cash-flow management, bank reconciliations, balance sheet reconciliations and financial analysis.
• Knowledge of procurement-related financial controls, payment verification and supporting documentation requirements.
• Understanding of payroll accounting, statutory deductions, taxation and applicable Philippine financial compliance requirements.
• Experience in audit coordination, financial risk management and implementation of audit recommendations. • Proficiency in accounting systems, preferably QuickBooks Online, and advanced Microsoft Excel skills.
• Ability to analyse financial data, investigate discrepancies and prepare accurate financial reports and management information.
• Strong planning, organisation, communication, problem-solving and deadline-management skills.
• Ability to communicate financial information to non-finance colleagues and collaborate across departments.
• Integrity, confidentiality, attention to detail, leadership and commitment to strengthening financial controls.

5. Leadership Competencies:

• Accountability: Takes responsibility for decisions, manages resources efficiently and holds self and others accountable.
• Integrity and Ethical Judgement: Demonstrates honesty, transparency, confidentiality and sound ethical decision-making.
• Analytical Judgement: Investigates discrepancies, assesses financial risks and uses evidence to recommend corrective action.
• Collaboration: Builds effective relationships across Finance, HR, Procurement, Administration, Programme teams and the International Office.
• Team Leadership: Develops staff capability, sets clear expectations and promotes quality and timely delivery.
• Continuous Improvement: Identifies opportunities to improve processes, documentation, reporting and internal controls.

6. Other Role Requirements:

• Primary location: Philippines Country Office in Cebu.
• Travel: As required for country operations.
• Other responsibilities: The employee may be assigned other job-related duties that are reasonable and consistent with the position's level, purpose and experience requirements.

7. Standard Organisational Policy Statements:

Safeguarding and Child Protection

Feed the Children is committed to preventing exploitation, abuse, harassment, child abuse and neglect and to responding promptly and appropriately to concerns. Employees must maintain high ethical standards, protect organisational integrity and comply with Feed the Children’s safeguarding, child protection and related policies and protocols. Violations may result in corrective action, up to and including termination of employment.

Standards of Conduct:

Employees are expected to act honestly, fairly and respectfully and in alignment with Feed the Children’s values and Standards of Conduct. These standards guide acceptable workplace behaviour and may form the basis for corrective or disciplinary action when violated.

Commitment to Gender, Diversity and Inclusion:

Feed the Children is committed to a diverse, inclusive, respectful and safe work environment in which all individuals are treated fairly and with dignity. Feed the Children prohibits discrimination, harassment, retaliation and workplace bullying and promotes equitable participation and opportunity across its workforce and operations.

8. Review and Approval:

This job description identifies the position’s principal purpose, accountabilities, authority and requirements. It is not all-inclusive and may be updated as organisational needs evolve. Annual objectives and performance measures are established separately through the performance planning process.