Grant Coordinatornew

TITLE: Grant Coordinator
TEAM/PROGRAMME: GFATM-PR    LOCATION: Yangon, Head Office
Number of Position: 2
GRADE: NAT - 3    CONTRACT LENGTH: Fixed Term

CHILD SAFEGUARDING

Level 2: either the post holder will have access to personal data about children and/or young people as part of their work; or the post holder will be working  in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore a criminal record self-declaration  will be required(at ‘standard’ level in the UK or equivalent in other countries).

ROLE PURPOSE

Save the Children is serving as Principal Recipient (PR) of the Global Fund to fight AIDS, TB and Malaria and as well as to response the Covid-19 pandemic for four separate large grants with a overall budget of USD 100 million for 2021-23, which are performance-based, and will oversee 13 Partners – 11 International NGOs and 2 Local NGOs.

The Grants Coordinator, GFATM-PR, a Myanmar national  position, will bear the responsibility for, but not limited to, assessment and verification of PR’s and SRs’ financial reports, general ledgers, transactions, documentations, invoices, other reports. Serves as a focal person for SRs responding the inquiries, manage the portfolio of the assigned SRs including analyze the value-for-money and reasonableness of costs comparing with the work plan and expected output of the program. The position will be based in Yangon and expected to travel regularly to SRs’ project location (one week per two months in average).

SCOPE OF ROLE:

Reports to: Finance & Grants Manager
Direct Reports:  None 
Financial Approval: No financial   
External Representation: Regular contact of basic factual information 
Travel: Minimum (up to 25% of working time)

KEY AREAS OF ACCOUNTABILITY

Desk Review of SR Financial Report 
•    Desk review of Partners financial reports and share findings with respective Program Manager and Budget Holders. 
•    Desk review of Partners financial reports and share feedback with respective SRs to correct, if needed.  
•    Ensure the SRs adjustments through GLACOS are accurately prepared and posted in the system
•    Calculate the country share cost by using SCI CAM (cost allocation Mechanism). 

SR Budget and Fund Disbursement 
•    Review and analyze the budget of the partners and provide necessary feedback. 
•    Participate in budget negotiation, budget revision and reprogramming. 
•    Prepare/process fund with disbursement recommendations for SRs ensuring compliance of relevant sub-grants clause. 
•    Maintain sub-grant tracking sheets and conduct a periodic reconciliation of partners’ data with the Agresso information and make necessary adjustment, reclass etc, if required.

Policy 
•    Ensure the partners are complying with all the donor and SCI policies and procedures. 
•    Ensure all relevant and mandatory policies are attached with SR agreement as annexure.  
•    SR Agreement/Amendment 
•    Involve for pre-award assessment of partners capacity before going into any contract. 
•    Assist in preparation of the partner’s agreements ensuring Partners agreement covered all necessary SCI and donor’s policy and procedures. 
•    Supporting payables unit in estimating the fund requirement for partners (monthly) Work on sub-grant closeout process. 

SR Financial Monitoring and Compliance 
•    Monitoring plan preparation, circulation and coordination. 
•    Prepare and/or review the monitoring report after visiting. 
•    Ensure the appropriate management response from SRs and initiate the corrective action plan. 
•    Ensure the follow-up of SR corrective action plan.

SR Capacity Building 
•    Participate in the SR capacity building need assessment. 
•    Initiate the SR Capacity Building Plan and maintain updates. 
•    Provide training for capacity building of partner (finance) staff in line with SCI and GFATM guidelines.

Audit 
•    Participate in the planning of grant specific audit, internal audit and investigation. 
•    Follow up of SRs Audit Corrective Action Plan. 
•    Conduct investigation / forensic review to the SR/SSR, as requested by GFATM Program Team.

Other 
•    Other tasks, as needed.

Child Safeguarding Responsibilities
•    To ensure full understanding of the provisions of the Child Safeguarding Policy, the Code of Conduct, and Local/Country Procedures. 
•    Conduct following the rules of the Child Safeguarding Policy, in both personal and professional lives which includes reporting suspicions of child abuse. 
•    Promote the message of child safeguarding to colleagues in other organizations and government ministries, children in their own and beneficiary families, and community members in general.
•    Be vigilant about observing possible child abuse/harm in both personal and professional lives
BEHAVIOURS (Values in Practice)

Accountability:
•    Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
•    Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:
•    Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
•    Widely shares their personal vision for Save the Children, engages and motivates others
•    Future orientated, thinks strategically and on a global scale.

Collaboration:
•    Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
•    Values diversity, sees it as a source of competitive strength
•    Approachable, good listener, easy to talk to.
Creativity:
•    Develops and encourages new and innovative solutions
•    Willing to take disciplined risks.
Integrity:
•    Honest, encourages openness and transparency; demonstrates highest levels of integrity
•    Always acts in the best interests of children
PERSON SPECIFICATION

•    Bachelor Degree in finance related filed. 
•    Professional Certification (CPA/ACCA etc.), post-graduate degree in related field (preferred) or a first- level university degree in related field in combination with two additional years of qualifying experience.
•    Minimum four years experience within the finance department of a national or international organization. Experience working in the Global Fund project will be asset. Experience in external or internal audit; or compliance work for international organizations (preferable). 
•    Excellent analytical skills – the ability to analyze complex financial data and design and produce effective management information. 
•    Sound knowledge of budgeting and budget management. 
•    Excellent understanding of financial systems, internal controls and contractual compliance.  
•    Ability to manage a complex and diverse workload within tight deadlines. 
•    A full appreciation of the value of co-operation, both internationally and within a team environment. 
•    Ability to contribute to a small, proactive team, motivating staff and working collaboratively with colleagues and providing support and advice as necessary. 
•    Willingness and ability to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies. 
•    
Communication and Technical Skills 
•    Good English communication skills, both written and verbal. 
•    Excellent personal organizational skills, including time management, and ability to meet deadlines and work under pressure. 
•    Willingness to travel to field offices and work in difficult environment according to travel requirements, up to 25% of working time.

General:
•    Ability to work collaboratively with colleagues across the organisation developing effective working relationships to deliver outstanding results for children
•    Commitment to and understanding of Save the Children’s aims, values and principles.
•    Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy

Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities 
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All staff has an obligation and a responsibility to: 
•    Ensure they fully understand the provisions of the Child Safeguarding Policy, the Code of Conduct and Local/Country Procedures. 
•    Conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives – which includes reporting suspicions of child abuse. 
•    Ensure the way they are carrying out their work is not putting children at risk (or further risk) – this means constantly scrutinizing their work through a child safeguarding lens and talking to children about possible design/implementation “flaws”. 
•    Promote the message of child safeguarding to colleagues in other organizations and government ministries, children in their own and beneficiary families, and community members in general. 
•    Be vigilant about observing possible child abuse/harm in their personal and professional lives.

All managers have the above responsibilities as well as ensuring 
•    Their staff are doing the above. 
•    That child safeguarding is integrated and given a “voice” in all management processes including recruitment, induction, performance management, team meetings, annual planning processes, field level monitoring, etc.

Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.