Information Systems Assistant (Asset Support)

MONUSCO/MONUC was established in 1999 under the auspices of the UN Department of Peacekeeping Operations (DPKO).

Within the delegated authority and under the direct supervision of the Chief Asset, Project and Planning Unit or designated authority, the UN Volunteer will undertake the following duties:

Asset Management Support
• Support asset lifecycle management activities, including receipt, registration, assignment, transfer, verification, and disposal of assets.
• Assist in maintaining accurate asset records in Umoja and other inventory management systems.
• Monitor asset movements and support stock transfers between warehouses and operational locations.
• Participate in periodic inventory counts and asset verification exercises.
• Support implementation of asset management procedures and compliance requirements.

Inventory and Property Management
• Assist in demand planning, stock monitoring, and inventory analysis.
• Support reviews of stock levels and provide recommendations to improve inventory accuracy and availability.
• Maintain inventory databases and ensure the quality and integrity of recorded information.
• Assist in tracking equipment assignments, transfers, and write-offs.

Reporting and Data Analysis
• Collect, validate, and analyze asset management data from multiple sources.
• Develop routine reports, dashboards, and statistical summaries using Microsoft Excel, Power BI, and Umoja data.
• Support preparation of monthly, quarterly, and annual asset management reports.
• Assist in monitoring asset management performance indicators and identifying trends requiring management attention.

Acquisition and Planning Support
• Assist with acquisition planning activities and support the analysis of operational requirements.
• Contribute to forecasting exercises related to asset requirements and stock replenishment.
• Support preparation of asset distribution plans and related documentation.
• Assist in tracking delivery and distribution of acquired assets.

Asset Disposal and IPSAS (International Public Sector Accounting Standards) Compliance
• Support preparation and implementation of asset disposal activities.
• Assist with the collection and verification of documentation required for disposal processes.
• Support monitoring of impairment, upgrades, and other asset lifecycle events impacting asset records.
• Assist in ensuring compliance with IPSAS-related asset management requirements.

Knowledge Management and Process Improvement
• Maintain accurate records, reports, and supporting documentation.
• Support process reviews aimed at improving efficiency and data quality.
• Develop simple guidance materials and procedures related to asset management processes.
• Contribute to the promotion of best practices in data management and reporting.

Other Duties
• Provide administrative and analytical support to the Asset, Project and Planning Unit.
• Participate in meetings, workshops, and working groups related to asset and inventory management.
• Perform other related duties as assigned by the supervisor.