Junior Administrative Support Assistant

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agri-food systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

FAO’s Regional Office for Europe and Central Asia – located in Budapest, Hungary – provides and coordinates FAO policy and technical assistance to Members in the region. The Regional Office is also responsible for preparing the biennial FAO Regional Conference for Europe, where Member Countries establish priorities for FAO’s work in the region.

The Administration team of the Regional Office for Europe and Central Asia (REUX) provides comprehensive support in human resources, general administration, finance, procurement, and travel services to ensure the smooth functioning of the Regional Office in Budapest (REU). In addition, REUX oversees these service areas across the region, offering guidance, support, and advisory services to several country offices.

The incumbent is responsible for coordinating and executing administrative tasks related to the hiring of international and national affiliate workforce, as well as processing of official duty travels in the Global Resource Management System (GRMS), in accordance with FAO rules and regulations. Under the supervision of the Human Resources Assistant and in close collaboration with the regional Administration team, the incumbent performs the following functions:

1. Develop and/or review Terms of Reference of affiliate workforce and ensure compliance with current standards and regulations.
2. Coordinate and manage the publication of calls to attract candidates for vacancies related to national and international affiliate workforce, ensuring proper dissemination to attract qualified talent.
3. Organize and facilitate the selection process, including coordinating interviews with the selection panel and preparing reports on evaluated candidates.
4. Manage the complete cycle of contracts for national and international affiliate workforce in GRMS, ensuring the collection and verification of required documentation and compliance with FAO’s rules and regulations.
5. Supervise the validity of contracts for national and international affiliate workforce in and take appropriate measures in coordination with supervisors for renewal or termination as necessary.
6. Provide administrative support, including staff recruitment, staff development and other HR related functions. Collaborate in implementing actions to promote a respectful and harmonious work environment, aligned with the organization's values and commitments.
7. Maintain confidentiality and handle sensitive information with discretion.
8. Perform other administrative tasks as required.