Log Manager - Roster positionnew

This recruitment effort aims to build a pool of team members who can be mobilized in an emergency; it is not for a specific assignment that needs to be filled immediately.

The French Red Cross (CRF), through its International Operations Directorate (DOI) and its International Emergency Unit (PUI), contributes to the international emergency response of the International Red Cross and Red Crescent Movement.

This job description is for a general logistics manager position within the CRF’s pool of emergency responders: the delegate may be mobilized on short notice for emergency deployments or fixed-term emergency missions in various countries and contexts.

The incumbent is responsible for planning, coordinating, and supervising all logistics activities for a CRF emergency operation—covering all areas of general logistics: supply and procurement support, transportation and vehicle fleet, construction and infrastructure, energy, WASH support, telecommunications, equipment, and general services—in accordance with CRF and Movement standards, and in collaboration with the host National Society, to ensure the smooth running of the operation and the timely delivery of aid to affected populations.

Responsibilities :

Ensure the implementation and management of the operation’s logistics

• Conduct on-site logistics assessments at the start of and during the operation, and define the logistics framework (structure, resources, priorities) with the coordination team.
• Plan, organize, and supervise daily logistics activities across all technical areas (construction, WASH support, vehicle fleet, energy, telecommunications, equipment, and general services).
• Implement the logistics tools, standards, and procedures defined by the CRF and the IFRC, and propose adjustments tailored to the context.
• Assess the logistics workload and organizational structure (team size, task distribution, organizational chart) and propose adjustments as needed.

Provide support for the operation’s procurement and purchasing

• Organize local and international procurement in accordance with IFRC/CRF procurement procedures (purchase orders, supplier sourcing, procurement, receipt, storage, and distribution of goods).
• Establish and manage warehouses and inventory, including the construction of temporary warehouses, as well as tracking data on inventory levels and stock movements.
• Coordinate customs clearance and receipt at the airport or port, as well as the subsequent customs clearance and transport of ERU goods and shipments.
• Ensure that the supply chain adequately meets the needs of the medical and programmatic components of the operation.

Manage transportation, the vehicle fleet, facilities, and infrastructure

• Identify transportation options and organize the movement of goods and personnel in accordance with the action plan.
• Implement a management system for the vehicle fleet and generators, including maintenance, fuel supply, and cost tracking.
• Oversee the construction, repair, and maintenance of temporary structures, office spaces, and housing, ensuring that staff have adequate living and working conditions.
• Ensure the installation and maintenance of communication, electrical, water supply, and sanitation systems for the CRF’s facilities.

Serve as a technical resource and contribute to the security of the operation

• Act as a technical resource for all logistical and technical matters and provide guidance to logistics personnel.
• Ensure that all personnel are properly trained in the use of communication tools (satellite phones, HF/VHF) and that communication systems are operational.
• Contribute to the technical aspects of the risk mitigation and security policy (transportation, communication, facility protection, identification, evacuation, and emergency plans) and monitor the daily implementation of security rules, reporting any issues to the coordinator.

Manage administrative tasks and report on logistics activities

• Carry out all administrative tasks related to logistics (orders, invoices, donations, insurance, vehicle and service contracts).
• Apply the IFRC’s financial and management control procedures and ensure that operating and administrative costs are clearly defined and reported.
• Produce accurate and timely narrative and financial reports on logistics, in accordance with CRF/IFRC guidelines, and contribute to monthly operational reports.

Provide effective and dynamic management and leadership of the team

• Organize tasks within the team: hold regular meetings, set clear objectives and deadlines, and provide follow-up and support to national and international staff.
• Share information that may impact the team’s activities and maintain a safe and respectful work environment.
• Maintain and prepare job descriptions for the team and define the department’s organizational structure.
• Ensure that each staff member has an Individual Action Plan (IAP), undergoes regular evaluations, and receives training as needed.
• Ensure that every team member complies with the IFRC Code of Conduct, the PSEA policy, and internal regulations.

Skills :

Mandatory Job Requirements

• Ability to independently set up and manage general logistics (construction, vehicle fleet, energy, WASH support, telecommunications, procurement) in an emergency situation.
• High adaptability, resilience under stress, and ability to work in unstable and austere environments.
• Valid international driver’s license for light vehicles (manual transmission).

Desirable Skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and collaborative tools (G-Suite / Google Workspace).
• Knowledge of the International Red Cross and Red Crescent Movement, its fundamental principles, and its values.
• Technical expertise in one or more of the following areas: construction/shelter, fleet management, energy, WASH, telecommunications.
• ERU / IMPACT training / IFRC Delegate Basic Training or equivalent.
• Knowledge of communication systems (satellite, HF/VHF) and IFRC logistics tools.
• Ability to train and mentor counterparts at National Societies to facilitate the handover of logistical activities.

Language Skills

• An excellent command of English is required (both spoken and written).
• Fluency in French is a major asset; fluency in another official language of the IFRC (Spanish or Arabic) is preferred.

Profile :

• At least 3 to 5 years of experience in a wide range of logistics functions (procurement, transportation and fleet management, warehousing and inventory management, construction, communications, customs clearance).
• Proven experience in humanitarian logistics, ideally in emergency operations and/or in developing countries.
• Experience in setting up and managing logistics from scratch in emergency situations.
• Experience managing multinational teams as well as managing budgets and producing narrative and financial reports.
• Previous experience within the Red Cross and Red Crescent Movement is a major asset.