Monitoring and Evaluation (M&E) Officer (P)new

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. 

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following IOM Member States that are not represented among staff members in the Professional and higher categories: 

Bahamas, Barbados, Cabo Verde, Comoros, Congo (the), Cook Islands, Dominica, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Israel, Kiribati, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Seychelles, Solomon Islands, Suriname, Timor-Leste, Tonga, Trinidad and Tobago, Tuvalu, Vanuatu 
 

Second tier candidates include:
All external candidates, except candidates from non-represented member states of IOM.

Organizational Context and Scope

Under the overall supervision of the Chief of Mission (CoM) in Afghanistan and the direct supervision of the Head of the Programme Support Unit and in coordination with relevant units at Headquarters (HQ) and the Regional Office (RO), the Monitoring and Evaluation Officer will be responsible for leading the management of the monitoring, evaluation, learning, reporting and communicating functions of the Country Office  (CO), supporting the CoM in identifying  IOM-relevant project opportunities, developing the country strategy and project proposals and liaising with government counterparts, United Nations Country Team (UNCT), and other development partners, as necessary.

Institutional and Operational Set-Up

1. Supervise and guide the implementation of the Monitoring and Evaluation (M&E) activities of the CO according to projects/ programmes/strategy result matrices and M&E plans, in close coordination with the Project/Programme Managers and other relevant IOM staff and partners.

2. Ensure adherence to existing Evaluation and Monitoring policies and guidelines and Results-Based Management (RBM) roadmaps, frameworks and guidance, including proper use of Project Information and Management Application (PRIMA) for monitoring, reporting and evaluation.

3. Contribute, in collaboration with the Regional M&E and Risk Management Officer, to the development of plans, tools and systems to monitor implementation of projects/programmes and/or strategies within the CO focusing on activities, results, expenditure, budget, risks and assumptions, in line with donor/UNCT requirements, IOM strategies, and institutional M&E and reporting requirements. 

4. Ensure that risks are assessed and new ones identified during the regular monitoring of project activities, and where appropriate ensure that associated Project Risk Register Matrix and Risk Treatment plans are monitored and regularly reviewed.

5. Provide substantive inputs to strengthen the capacity of IOM staff and partners to carry out M&E activities in the CO through training, mentoring, and coaching.

6. Regularly update the evaluation and monitoring plans for projects/programmes/strategies at the CO, including identification of key performance questions, indicators, and parameters for monitoring and evaluating performance in line with the Strategic Results Framework (SRF), and share the evaluation plan with the Regional M&E and Risk Management Officer on a regular basis.

7. Actively engage in M&E activities for and with UN Agencies, UNCT, donors, government and external partners at country level, including on possible joint monitoring and evaluations, for instance in the United Nations Sustainable Development Cooperation Framework (UNSDCF) Evaluation. 

8. Document good practices and lessons learned through analysis of monitoring findings and evaluation reports, identify causes of potential bottlenecks and corrective measures, and facilitate discussion of related M&E and RBM findings and challenges with relevant IOM project staff, management, and partners. 

9. Facilitate regular feedback from beneficiaries and stakeholders on activities and services provided through the organization’s support, in close coordination with field units and relevant focal points of CO.

    

Reporting and Communication

1. Support Project/Programme Managers in compiling periodic donor reports in line with the M&E plans and agreed reporting schedules, as well as the CoM/ Head of Office (HoO) in compiling data for UNCT reporting requirements.

2. Provide comprehensive inputs for materials requested by the UNCT/ Humanitarian Country Team (HCT) or individual agencies, Government institutions, Donors, IOM relevant Units at HQs, RO and/or other partners.

3. Monitor the work of Implementing Partners (IPs) by receiving and reviewing progress reports in a timely manner as per agreement with IOM, UN and donors' terms and conditions.

4. Provide technical support to IP to improve the quality of data collection,  consolidation, analysis, and reporting through capacity building and regular monitoring visits to the field.

5. Support the CO’s communication strategy through documenting IOM activities such as capturing case studies, life-changing stories for donor/UN reports, updating CO’s social media accounts, and producing quarterly newsletters and local media briefings.

6. Contribute to the preparation of meetings and events, to include donor/UN briefings, donor visits, and conferences.

7. Manage submissions for the IOM global institutional reporting processes, including the Institutional Questionnaire.

8. Conduct M&E activities that can contribute to the management and analysis of migration trends and related data relevant for IOM in the country.

Project Development Support

1. Contribute to the identification of new project development opportunities in close coordination with CoM, Project/Programme Managers, and RO’s Thematic Specialists, and in line with IOM global frameworks and CO’s strategy.

2. Provide inputs for the development of project/programme logic, including Results Matrices and Theory of Change, and for the monitoring and evaluation sections of project proposals/strategies.

3. Ensure that adequate monitoring and evaluation costs are budgeted and advocated for as per IOM M&E policies, guidelines, and Project Handbook.

4. Participate in UN, donor, sectoral, working groups, and other meetings aimed at development of new projects, for instance within Global Compact for Safe, Orderly and Regular Migration (GCM) regional and national networks.

5. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Master’s degree in International Relations, Political Science, Business or Public Administration, International Studies or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in project/strategy conceptualisation, development, monitoring, reporting and evaluation; 
• Experience in capacity-building activities, including design and delivery of trainings;
• Experience in liaising with governmental and diplomatic authorities as well as with national and international institutions;
• Demonstrated experience and familiarity in financial and business administration;
• Proven understanding and experience of internal and international migration issues in the country and in the region; 
• Experience in organizing consultations, workshops and seminars with high-level stakeholders;
• In-depth knowledge and experience of the broad range of migration-related subject areas dealt with by the Organization; 
• Demonstrated knowledge and experience of monitoring and evaluation concepts, approaches and techniques including qualitative and quantitative methods, participatory approaches, and evaluative methodologies; and,
• Demonstrated knowledge and experience of UN and bilateral donor programming and institutional requirements.

Skills

• Demonstrated writing and research skills; 

• Excellent communication and analytical skills; 

• High degree of judgment and initiative, ability to work with a high degree of independence within assigned areas;

• Demonstrated interpersonal and teamwork skills; and,  

• Proven ability to establish and maintain effective working relationships with people of diverse cultural and national backgrounds.

   

Languages

For this position, fluency in English is required (oral and written).

Working knowledge of another official UN languages (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Internationally recruited professional staff are required to be mobile. Please refer to this link for guidance on IOM Job Category. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to all clearances, including medical and security as well as accreditation, any residency or visa requirements. Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, harassment, sexual harassment, abuse of authority and any forms of discrimination. IOM is committed to promote the protection and safeguarding of all children.

IOM conducts reference checks and background verification, including through system wide databases such as ClearCheck, to help ensure that candidates have no record of misconduct, including on sexual harassment, sexual exploitation and abuse, or fraud. Candidates are expected to uphold these standards and principles at all times.

IOM does not charge any fees at any stage of the recruitment process—whether for application, interview, processing, training, or otherwise—and does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM WAVE system (for internal candidates link here). The online tool also allows candidates to track the status of their application. Only shortlisted candidates will be contacted. For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.