Movement Control Assistant

This UN Volunteer assignment will be part of the Movement and Control (MOVCON) Unit of the mission, which is responsible for coordinating and facilitating the safe, timely and efficient movement of personnel and cargo in support of mission operations. Under the supervision of the MOVCON Manager or designate, the Volunteer will contribute to the planning and coordination of inbound and outbound cargo and passenger movements by air, road, sea and rail, in accordance with applicable UN procedures and international safety and transport regulations.

The assignment supports the mission’s operational and logistical requirements by ensuring proper documentation, customs and immigration clearance, cargo handling, passenger processing, manifesting and loading and effective coordination with aircraft crews, transport providers and relevant stakeholders. The Volunteer will also contribute to capacity development through coaching, mentoring and on-the-job training of national staff and counterparts, as appropriate. The expected outcome is the safe, compliant and efficient movement of personnel and cargo in support of the mission’s mandate and operations.

Under the direct supervision of the MovCon Manager or a designate, the duties of the Movement Control Assistant will include, but are not limited to the following:
• Arrange the movement of inbound and outbound cargo via applicable modes of transport (air, water, road and rail).
• Complete cargo manifests and other documentation.
• Arrange customs clearance and related documentation.
• Ensure cargo (including Dangerous Goods Cargo) is packed, documented and loaded in accordance with International Regulations governing movements by air, road, or sea.
• Monitor and ensure delivery of cargo and communicate shipping details to all concerned parties.
• Arrange the movement of inbound and outbound passengers on UN mission aircraft or commercial aircraft chartered by the UN on a short-term basis; The duties would also include:
- Gaining required technical and professional qualifications by attending and passing assigned training courses.
- Assisting all passengers in clearing customs and immigration.
- Ensuring that the accompanied baggage is weighed, measured and manifested in accordance with entitlements and is loaded on board the aircraft in accordance with International Aviation
Safety Standards.
- Ensuring that only authorized personnel are manifested and boarded on UN mission aircraft.
- Informing passengers of applicable international aviation safety requirements.
- Liaising with the aircraft’s crew to ensure proper loading of passengers and cargo and handover of documents.
- Providing information on flight schedules and travel bookings as and when required.
• When working with (including supervising) national staff or (non-)governmental counterparts, including Implementing Partners (IPs), the incumbent is strongly encouraged to set aside dedicated time for capacity development through coaching, mentoring and formal and on-the-job training.
• Any other duties as requested by the supervisor.

Furthermore, UN Volunteers are required to:
• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take an active part in UNV activities (for instance, in events that mark International Volunteer Day).
• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country.
• Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities.
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.
• Assist with the UNV Buddy Programme for newly arrived UN Volunteers.
• Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.