Procurement & Logistics Officer - Raqqa

The Procurement & Logistics Officer is responsible for managing procurement, logistics, fleet, asset, warehouse, and power generation activities for the DCA Raqqa Office. The role ensures that all operations are conducted efficiently, cost-effectively, and in compliance with DCA policies, donor requirements, and local regulations. The position supports program implementation through effective procurement planning, fleet oversight, supplier management, reporting, and operational support.

Functional Responsibilities:

• Manage procurement activities to ensure timely, cost-effective, and compliant acquisition of goods and services in line with DCA and donor requirements.
• Coordinate with program teams, manage supplier relationships, and mitigate procurement-related risks.
• Oversee stock, inventory, and asset management, ensuring accurate records, monthly spot checks, and proper reporting within the internal systems of DCA.
• Ensure warehouses are organized, assets and inventory are safeguarded, and any losses or damages are reported promptly.
• Provide direct oversight of DCA vehicles, equipment, and hired drivers, ensuring compliance with fleet management procedures.
• Manage generators and power generation systems in accordance with DCA policies and operational requirements.
• Ensure all logistics and procurement documentation is properly archived.
• Work closely with program coordinators/ finance and logistics coordinators to ensure procurement processes aligning with program needs and objective
• Engage with local staff to provide training and support in procurement practices, enhancing their skills and ensuring sustainable procurement operation
• Regularly interact with internal and external auditors, donors, and regulatory bodies to ensure compliance with procurement policies and regulations
• Maintain communication with various stakeholders, including local partners, and community representatives, to ensure transparency and accountability in meetings where relevant.
• Align all procurement activities with the organization’s plans and donor guidelines.
• Manage the entire procurement cycle, from receiving requests to final delivery.
• Identify and onboard reliable suppliers and maintain strong supplier relationships.
• Coordinate with suppliers and internal teams to ensure timely deliveries.
• Track and monitor delivery schedules to avoid delays.
• Maintain accurate records of all procurement activities.
• Provide regular updates on procurement and delivery status to relevant stakeholders.
• Ensure all procurement processes comply with organizational policies and donor requirements.
• Conduct quality checks on delivered goods to ensure they meet required standards.
• Monitor fleet utilization, vehicle documentation, maintenance schedules, fuel consumption, and driver performance.
• Ensure effective generator management, including maintenance planning, fuel tracking, and operational monitoring.
• Provide logistical support for staff, consultants, visitors, and guests during arrivals and departures.
• Compile and submit monthly logistics, procurement, fleet, and asset reports as requested by the DCA Procurement & Logistics Coordinator.

Minimum Required Knowledge & Expereince:

• University degree in a relevant field.
• Minimum 3 years of relevant experience in procurement, logistics, or supply chain.
• Fluency in Arabic and English languages, written and spoken.
• Good working knowledge of Microsoft Office applications.
• Strong organizational and management skills.
• Good knowledge of the local context and markets in North and Northeast Syria, including local suppliers and market dynamics.
• Strong communication, coordination, and negotiation skills.