Project Manager - HCInew

Job Description

Major Function  

The Project Manager will lead the GCU’s support for the HCI partners and ensure successful delivery of all components. They will supervise staff in a Global Coordination Unit (GCU), provide day-to-day management of the project and, with support from the Partner Liaison, coordinate with ten (10)  Component 1 Partners, and partners and specialists in Components 2 through 5. This is a unique role managing and representing a global, Indigenous-led project that should respond both to Indigenous Peoples and local community partners’ priorities as well as meet GEF requirements.  

 

The Project Manager will report to the Senior Director, Conservation Areas, and Senior Director, Inclusive Conservation (Project Co-Leads) 

  

Key Responsibilities 

1. Technical Delivery of Project Components:   

• Component 1: Work with Component 1 partners to review and approve their annual work plans and budgets, provide technical inputs to their on-the-ground work, as needed, and support their self-strengthening plans.     

• Component 2: Lead and coordinate delivery of Component 2 with GCU staff support; Work with Component 1 partners to identify common capacity-strengthening needs and develop and implement a collective strengthening program.   

• Component 3: Lead and coordinate delivery of Component 3 with GCU staff support; Design and implement the Youth Policy Leaders program and work with Component 1 and 2 partners to identify policy processes and to enable effective, HCI-supported engagement therein.   

• Support GCU staff to ensure successful delivery of Components 4 and 5.  

2. Project Management:  

• Day-to-day management, monitoring, and evaluation of project activities and results as outlined in the CERDoc, Grant Agreement, and Annual Work Plan and Budget to achieve the project objective and targets in the Results Framework.  

Responsibilities will include, but not be limited to:   

• Ensure that the GCU holds regular virtual meetings with Component 1 (C1) partners and as required with additional partners involved in the other components,   

• Manage the workflow for the Indigenous Global Steering Committee (IGSC), in collaboration with the Project Co-Leads.  

• In collaboration with all project sub-grantees and partners, develop the Annual Work Plan and Budget (AWPB) for the global HCI for each project year, for no-objection from the WWF GEF Agency and approval by the IGSC.   

• Share C1 Partners’ annual workplans and budgets for no-objection from WWF GEF Agency and for IGSC information.  Provide high-level oversight and monitoring of procurement and expenditure in line with the AWPB in collaboration with the Finance and Operations (FO) Manager.  

• Review progress of work plan and monitoring plan in collaboration with the Monitoring, Evaluation and Learning (MEL) Officer.   

• Responsible for organization of inception workshop and other critical project workshops and meetings.   

• Manage the design and maintenance of a project website, and the development and implementation of a communications strategy in collaboration with the Communications and Knowledge Management (CKM) Officer.  

• Provide support for project implementation support and learning visits and internal and external reviews/evaluations with relevant GCU staff. 

• Support the MEL Officer to organize annual reflection workshops to identify lessons learned and propose potential changes for adaptive management to ensure project results and indicator targets are reached.  

• Troubleshoot with GCU staff, component partners and Project co-leads to address challenges and create enabling conditions for trusting partnerships and project success. 

• Maintain a project risk register, including identification of risks to project success and development of mitigation measures in coordination with C1 partners and other project partners.   

• Prepare and execute a project exit plan, including hand-off of project equipment and resources, close of grants and agreements, consultations and communications with project partners and interested parties, and ensure sustainability of project results.  

• Champion the promise and achievements of the project, elevating its contributions to systems change and Indigenous Peoples and local community-led partners whenever possible.  

• Any other tasks that are relevant to the assignment. 

 

3. Staff management:  

• Supervise the GCU staff including MEL Officer (crosscutting, especially components 1, 4 and 5), FO Manager (crosscutting), Environmental and Social Safeguards Officer (crosscutting, especially component 1), Gender Equality and Social Inclusion Officer (crosscutting , especially component 1),  CKM Officer (crosscutting, especially components 2 and 4), Logistics and Administrative Assistant (crosscutting), and any other directly recruited staff or consultants. 

• Prepare TORs to recruit consultants, staff and sub-contracts in consultation with Project Co-Leads and for no-objection from WWF GEF Agency.  

4. Reporting:  

• Collaborate with the MEL Officer to aggregate information from Component 1 Partner sub-projects and formulate semi-annual Project Progress Reports and ensure timely delivery to the WWF GEF Agency.  

• Prepare workshop reports following the inception and other critical project workshops.  

• Collaborate with the FO Manager to oversee the preparation and disbursement of sub-grants to Component 1 partners and grants and agreements under the other 4 components.   

• Collaborate with the FO Manager to aggregate financial information from C1 Partners and oversee the development of quarterly financial reports and ensure timely delivery to the WWF GEF Agency.  

• Collaborate with the WWF network and partners to ensure co-finance reporting on a yearly basis.  

• Prepare a Project Close Report.   

5. Quality Assurance:  

• Provide quality assurance for project activities, including sub-grants.  

• Provide quality assurance through review of reports and other products from partners, technical specialists, consultants, and staff. 

• Ensure implementation in line with the GEF and WWF standards and policies.  

• Week-long, international travel may be expected on approximately a quarterly basis.  

6. Partnerships:  

• Coordinate with co-financed projects and liaise with project partners to ensure co-financing commitments are realized.   

• Attract additional partners and co-financing.  

• Ensure smooth coordination and communication among all project partners, and with the Component 1 partners (the latter in collaboration with Partner Liaison).  

• Manage stakeholder engagement and ensure gender and social inclusion considerations are fully integrated throughout project implementation in collaboration with the Social and Environmental Safeguards (ESS) and Gender Equality and Social Inclusion (GESI) Officers.   

• Represent the project at conferences, meetings, and workshops.  

  

Qualifications

Key Competencies 

• Strategic Collaboration and Leadership. Able to lead and influence large and highly dispersed teams and coalitions, dealing with risk mitigation and conflict management. 

• Intercultural and adaptive management skills  

• Results-oriented project management 

• Collaboration 

• Cross-cultural communication 

 

Skills and Abilities 

• 10 years of technical working experience, including at least five years of project management experience.   

• Bachelor’s Degree; post-graduate degree in a relevant field preferred.  

• At least five years’ experience supporting and working in solidarity with Indigenous people and local community organizations, and a demonstrated track record of culturally sensitive and respectful, community-centered collaboration with Indigenous Peoples and local communities.  

• Demonstrated ability to interact with Indigenous peoples and local community representatives, senior government, NGO, business, and donor staff.  

• Experience with the Convention on Biological Diversity and/or other multilateral agreements and processes, focusing on biodiversity, Indigenous peoples’ and local communities’ rights, and finance.  

• Experience delivering technical and financial reporting to donor agencies on large projects.  

• Experience managing similar, complex, multi-stakeholder and multi-country projects. 

• Experience leading a team of staff and coordinating sub-grant partners, ideally across multiple time zones and cultures.   

• Technical experience and knowledge in the thematic area of the project, such as Indigenous -led territorial stewardship, community-based sustainable development, etc.    

• Knowledge of the Open Standards for the Practice of Conservation, or WWF Project and Program Management Standards, preferred.  

• Experience with GEF Projects and GEF knowledge an advantage.  

• Written and spoken fluency in English required; advanced proficiency in Spanish, French, or Portuguese – highly preferred.    

 

Additional Information

Location:  

The position will be based in Brazil, Cambodia or Kenya.  

If applying to work in Brazil or Kenya, applicants must be nationals legally authorized to work in Brazil or Kenya. Employment visa sponsorship and relocation are not provided for Brazil or Kenya.  

If applying to work in Cambodia, nationals from South and Southeast Asian countries who are willing to relocate to Cambodia may also apply, and WWF-Cambodia may be able to support visa sponsorship and relocation costs based on available budget.  

Please note: Applicants must be legally authorized to work in the job's location. Position is not eligible for employment visa sponsorship.

World Wildlife Fund (WWF) promotes equal employment opportunities for all qualified individuals regardless of age, race, color, sex, religion, national origin, disability, or any other characteristic protected under applicable law.