Senior Finance Coordinatornew

TITLE: Senior Finance Coordinator
TEAM/PROGRAMME: GFATM    LOCATION: Yangon, Head Office
Number of Position: 1
GRADE: NAT - 3    CONTRACT LENGTH: Fixed Term

CHILD SAFEGUARDING

Level 2: either the post holder will have access to personal data about children and/or young people as part of their work; or the post holder will be working  in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore a criminal record self-declaration  will be required(at ‘standard’ level in the UK or equivalent in other countries).

ROLE PURPOSE

The role holder is responsible to support Finance Operation (GFATM) in the areas of developing and maintaining robust internal controls for the Global Fund programme in line with SCI’s Finance Manual and Global Fund policy and procedure. The position ensures quality of services, accuracy and communication to clients in line with GFATM and SCI Policies and Procedures.

SCOPE OF ROLE:

Reports to: Head of Finance & Grant
Direct Reports: Nil
Financial Approval: No financial approval
External Representation: Regular contact of basic factual information
 Travel: None
KEY AREAS OF ACCOUNTABILITY

Payment Processing and banking
•    Verify the accuracy, validity, legitimacy of all payments including those payable through the electronic banking system, completeness of financial documents, (purchase requests, work orders, pro forma invoices), proper coding and approval by responsible managers before payments are made. Ensure SCI creditors are paid promptly
•    Process various payments as per the authorization and approval of budget holders (BHs) and in accordance with Save the Children’s Scheme of Delegation and financial management policy.
•    Ensure timelyand accurate preparation of bank instructionfor on-line banking payment and disbursement.
•    Ensure all payments done through bank have been properly adjusted against the inter-company account.
•    Maintain the bank status sheet and reconcile with the monthly bank statement
•    Coordinate with SCI and SC member is relation to bank transaction and statement
•    Maintain the online bank authorization sheet. Prepare the document if the change is required.
•    Maintain the Procurement Tracker for the procurement payment paid by PR
•    Maintain the disbursement tracker for fund received from donor and cash disbursement to subgrantees
•    Review the pro-save requested procurement payment for completeness of documents attached and submit to finance manager for final review.
•    Assist to sub-grant team for source to pay request of sub award partner disbursement.
Control Transactions and Reporting
•    Follow up and ensure timely clearance of outstanding floats from staff members and inform regularly to the Account & Report Manager on long standing floats.
•    Review and verify invoices, payment voucher, bank/cash transactions in compliance with donor and Save the Children requirements, policies, and procedures
•    Ensure that all financial transactions are coded appropriately as required under the Agresso accounting system
•    Prepare reclassifying entries as needed.
•    Undertake month-end procedures in compliance with financial requirements and ensure timely submission of the full financial document to regional and Yangon finance team.
Audit
•    Organizing filling system in accordance with the required standards
•    Lead on the audit preparation for the selected transactions requested by auditor and LFA
•    With the support of Finance team facilitate the process of internal and external audit providing necessary financial documents and other information as requested by the contracted Audit company
•    Assist to Finance Manager with explaining and providing the required documents with audits and local fund agency review.
Others
•    Coordination of financial policies and reporting requirements with program staff
•    Provides logistical and administrative support as needed.
•    Assist in the provision of accounting and financial monitoring training for staff and beneficiaries
•    Carry out the responsibilities of the role in a way which reflects Save the Children's commitment to safeguarding children in accordance the Child Protection Policy.
•    Ready to work to respond to any natural disaster or emergency situation anywhere in Myanmar.

Child Safeguarding Responsibilities:

•    To ensure full understanding of the provisions of the Child Safeguarding Policy, the Code of Conduct, and Local/Country Procedures.
•    Conduct following the rules of the Child Safeguarding Policy, in both personal and professional lives – which includes reporting suspicions of child abuse.
•    Promote the message of child safeguarding to colleagues in other organizations and government ministries, children in their own and beneficiary families, and community members in general.
•    Be vigilant about observing possible child abuse/harm in both personal and professional lives.
BEHAVIOURS (Values in Practice)

Accountability:
•    Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
•    Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:
•    Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
•    Widely shares their personal vision for Save the Children, engages and motivates others
•    Future orientated, thinks strategically and on a global scale.
Collaboration:
•    Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
•    Values diversity, sees it as a source of competitive strength
•    Approachable, good listener, easy to talk to.
Creativity:
•    Develops and encourages new and innovative solutions
•    Willing to take disciplined risks.
Integrity:
•    Honest, encourages openness and transparency; demonstrates highest levels of integrity
•    Always acts in the best interests of children
PERSON SPECIFICATION

•    Bachelor Degree in finance related field. Professional Certification (CPA/ACCA etc.), post-graduate degree in related field is preferred.
•    Minimum four-year experience within the finance department of a national or international organization.
•    Experience working in the Global Fund project will be asset.
•    Experience in external or internal audit; or compliance work for international organizations (preferable)
•    Excellent analytical skills – the ability to analyse complex financial data and design and produce effective management information.
•    Sound knowledge of budgeting and budget management.
•    Excellent understanding of financial systems, internal controls and contractual compliance.
•    Ability to manage a complex and diverse workload within tight deadlines.
•    A full appreciation of the value of co-operation, both internationally and within a team environment.
•    Ability to contribute to a small, proactive team, motivating staff and working collaboratively with colleagues and providing support and advice as necessary.
•    Willingness and ability to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
•    Strong English communication skills, both written and verbal
•    Excellent personal organisational skills, including time management, and ability to meet deadlines and work under pressure
•    Willingness to travel to field offices and work in difficult environment according to travel requirements, up to 25% of working time

General:
•    Ability to work collaboratively with colleagues across the organisation developing effective working relationships to deliver outstanding results for children
•    Commitment to and understanding of Save the Children’s aims, values and principles.
•    Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy

Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities 
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All staff has an obligation and a responsibility to: 
•    Ensure they fully understand the provisions of the Child Safeguarding Policy, the Code of Conduct and Local/Country Procedures. 
•    Conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives – which includes reporting suspicions of child abuse. 
•    Ensure the way they are carrying out their work is not putting children at risk (or further risk) – this means constantly scrutinizing their work through a child safeguarding lens and talking to children about possible design/implementation “flaws”. 
•    Promote the message of child safeguarding to colleagues in other organizations and government ministries, children in their own and beneficiary families, and community members in general. 
•    Be vigilant about observing possible child abuse/harm in their personal and professional lives.

All managers have the above responsibilities as well as ensuring 
•    Their staff are doing the above. 
•    That child safeguarding is integrated and given a “voice” in all management processes including recruitment, induction, performance management, team meetings, annual planning processes, field level monitoring, etc.

Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.