Temporary Finance Archive Assistant

Overview

This is a temporary, two-month assignment focused on organizing, scanning, and digitizing financial documents in accordance with Jhpiego’s standard electronic filing procedures. Working under the guidance of the Finance Assistant, the successful candidate will ensure both physical and digital records are systematically maintained. Key responsibilities include document management, Filing & labeling financial file boxes and systematically arrange documents for easy retrieval, identify missing files and maintain data integrity and Scan financial documents into high-quality PDF formats and prepare them for the digital archiving system.

Reporting Structure:

• Position Reports To: Senior Finance Officer
• Position Supervised: None

Responsibilities

• Prepare, sort, and organize Finance hard-copy documents for the five-year period from July 2021 to June 2026 for scanning, ensuring documents are complete and in the correct sequence.
• Scan Finance documents and ensure the scanned copies are clear, complete, legible, and properly oriented and meet the required quality standards.
• Label scanned documents using the relevant payment voucher/reference number and organize files by fiscal year, month, and document type, including JV, REC, CPVE, Bank Letters, and Other.
• Verify scanned documents against the original hard copies for completeness and accuracy before submitting them.
• Provide completed scanned files to the Finance and Archive Assistant on a weekly basis, properly organized and ready for uploading to the designated SharePoint folders.
• Maintain a simple tracking record of completed, pending, missing, or problematic documents and report issues to the Finance and Archive Assistant.
• Return physical documents to their proper sequence and filing location after scanning.
• Support the sorting and preparation of Finance documents dated before July 2016 for authorized disposal review and assist with preparing approved documents for destruction.
• Maintain confidentiality and proper security of all financial documents and use scanning equipment and other assigned resources responsibly.
• Submit weekly progress updates.

Required Qualifications

• Bachelor's degree (BA) in Accounting, Finance, Management, or a related field.
• At least one year of relevant work experience, preferably in finance, accounting, document scanning, electronic document management, records archiving, or administrative support.

Required Skills & Abilities:                                                                                                                  

• Attention to detail, accuracy, and confidentiality in handling financial documents.
• Good organizational, document management, record-keeping, and data entry skills.
• Good computer skills, including Microsoft Office, document scanning, and electronic records management.
• Good written and verbal communication skills in English and Amharic.

Key Expected Deliverables:

• Prepare, organize, and accurately scan historical financial documents for the assigned period.
• Properly name, organize, archive, and track scanned documents, including completed, pending, and outstanding records.
• Restore and re-file physical documents after scanning.
• Submit weekly scanning and archiving progress reports to the Finance and Archive Assistant.
• Sort documents dated before July 2016 and prepare them for authorized disposal review.
• Handle all financial and organizational documents securely and confidentially throughout the assignment.

Salary: Between 7,901 – 11,289 USD per annum. 

 

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at www.jobs-jhpiego.icims.com

Applicants must submit a single document for upload to include: cover letter, resume, and references.

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

 

“Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.

 

EEO is the Law

Application Deadline: October 20, 2026

 

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