Logistics Officernew

Logistics Officer

Conservation International protects nature for the benefit of humanity. Through science, policy, fieldwork, and finance, we spotlight and secure the most important places in nature for the climate, biodiversity, and for people. With offices in 30 countries and projects in more than 100 countries, Conservation International partners with governments, companies, civil society, Indigenous peoples, and local communities to help people and nature thrive together.

POSITION SUMMARY - This position is based in Phnom Penh, Cambodia 

Conservation International-Cambodia Program (CI) has been working in the Central Cardamom Mountains since 2001 in collaboration with the Ministry of Environment. CI’s Central Cardamom Mountain Landscape Programme’s (CCMLP) overall objective is to maintain the ecological integrity of the Central Location of the Phnom Kravanh National Park and ensure local communities are stakeholders in its long-term conservation. It aims to achieve this through: 1) improved management and law enforcement of the Central Cardamoms; 2) enhanced and diversified sustainable livelihood options for Indigenous people and local communities to sustainably manage natural resources and reduce deforestation threats; 3) catalyzing long-term sustainable financing through generation of high-quality carbon credits; 4) improved social and biodiversity monitoring.

The Logistics Officer is responsible for leading and coordinating all logistics functions, including fleet, administration, and asset management, to ensure efficient and uninterrupted organizational operations. The position is expected to perform these responsibilities effectively, efficiently, and in compliance with organizational policies and procedures.

RESPONSIBILITIES

Fleet Management

• Manage and provide guidance to drivers (both CI’s drivers and rented vehicle drivers) to ensure they are effectively and efficiently performing their roles.
• Ensure the vehicles are cleaned, properly checked, and ready for travel.
• Ensure each CI’s vehicle is equipped with all necessary’s safety and security equipment and is well-functioning.
• Manage vehicles’ maintenance schedule to ensure all vehicles are well maintained, produce vehicle maintenance reports, and analysis of cost effectiveness.
• Manage vehicle booking schedules, and assign drivers per vehicle booking confirmation.
• Coordinate vehicle rentals when organizational vehicles are unavailable, including obtaining quotations, arranging services, and processing payments in accordance with   organizational procedures
• Ensure the vehicles’ log sheet/mileage are well recorded. 
• Manage fuel expenses by producing monthly expense tracking record/report, conducting cost analysis, and reporting any irregularity to the supervisor.   
• In consultation with Senior Management, take the necessary measures to ensure security, safety, health, and well-being of CI’s staff, and other visitors, and that security standards and procedures are strictly adhered to.
• Prepare and maintain agreements for office rental, garage, fuel, and parking services, and process payments in line with agreed terms
• Coordinate with the Grants and Contracts person to get the contracts uploaded into the system.
• Provide advice and support to the administration team in the area fleet management and the best use of policies.

Administration

• Manage in-coming and out-going mails, correspondences, and other documents, scan and record in both hard and soft registration journal and make it accessible in timely manner and distribute to respective receiver (Internal, External and International)
• Ensure sufficient First Aid kits are available both in the offices and on field trips.
• Oversee the front desk and reception area.
• Photocopy and collate documents as necessary and ensure the photocopy machine, light, and air, conditioner in all spaces are turned on, working properly, and off after working hours.
• Manage and handle requests from staff and visitors for related administrative support, such as venue for meeting/workshop/training/conference room set up.
• Manage office and space lease agreements, including contract administration, lease renewals, and rental payment processing

Asset/Inventory Management

• Control adequate storage of goods and equipment and update assets. 
• Identify what goods/equipment need to be replenished, repaired, purchased, and/or disposed.
• Issue assets to staff and track assets assigned to staff through the Asset Register.
• Conduct periodic physical asset counts in accordance with CI policies and procedures.
• Regularly update Assets in the Business World System.
• Ensure the appropriate use and security of assets and equipment assigned to the project office area.
• Coordinate the process of asset donation, transfer, disposal, and other related activities in accordance with applicable policies.
• Manage and maintain filing and documentation of all relevant documents associated to the Assets - Asset ID cards and Personal Issue forms, registration documents, warranties, etc.
• Ensure damaged or broken Assets are reported and filing of all Repairs/Return requests.
• Provide advice and support the administration team in the area on asset management and the best use of policies.

Additional Responsibilities 

• Work closely with the Procurement person to ensure a good corporate garage for vehicle maintenance. 
• Ensure an up-to-date list of vehicle parking fees and update Phnom Penh Center.
• Ensure the post office box is checked weekly and collected mail is circulated promptly to the respective person.
• Provide driving service when needed; and
• Perform other related duties as assigned.

People and Resource Management Responsibilities 

• They will supervise and manage drivers.  

WORKING CONDITIONS

•    Work shall be performed in CI’s Phnom Penh Office and may need to work extended hours as necessary. 
•    May be required to travel to provinces/field when needed.

QUALIFICATIONS

Required

• Up to 2 years of experience in logistics, procurement, or supply chain.
• Good working knowledge of MS Office applications (Word, Excel, PowerPoint), email. 
• Experience with the Business World system is a plus.
• Good communication skills in Khmer and English, both in writing and speaking.
• Good interpersonal and public relations skills, including the ability to build and maintain relationships with people from diverse backgrounds.
• A team player who demonstrates patience, flexibility, and honesty.
• Be willing and able to meet tight deadlines and work long hours when required.
• A self-starter, who is able to plan and manage their own work, take initiative, and strives to meet deadlines.
• Supervisory experience.

Preferred

• Bachelor’s degree in business administration or relevant field.
• Experience with online systems.

To apply for this position, please submit a resume and cover letter.

See all Conservation International Career Opportunities HERE

Conservation International is committed to providing equal employment opportunities to all individuals. We believe in hiring based on merit and qualifications, ensuring a fair and inclusive hiring process for everyone.