Administration and Operations Associate

OCHA Pacific requires efficient administrative and operational support to enable humanitarian preparedness, coordination, missions and emergency response across the region. The six-month assignment will focus on practical office systems, travel and mission support, procurement-process documentation, inventory and event logistics. It is designed as a supervised learning role and will not carry delegated financial or procurement authority.

Under the direct supervision of an international OCHA staff member based in Suva, the Administration and Operations Associate will undertake the following tasks:
• Support day-to-day administrative processes, records management and office trackers.
• Assist with travel and mission arrangements and related supporting documentation and follow-up.
• Support procurement-process documentation, vendor files, quotation records and action tracking under staff supervision.
• Assist with expenditure and budget-monitoring trackers and organization of supporting documents.
• Support office inventory supplies and asset records and contribute to physical verification exercises.
• Assist with logistics for meetings, workshops, trainings and official visits.
• Contribute to updating practical administrative templates, checklists and handover files.