Grants Managernew

Overview and Purpose: The Grants Manager is responsible for the operational management of Concern DRC’s grants portfolio and ensures compliance, quality and adherence to deadlines for proposals, contracts, reports and grant management processes. Under the supervision of the PDQC, they translate the strategic directions set out by the Programme Director and the PDQC into funding plans, proposal development processes and operational monitoring tools. The Grants Manager also leads communication, visibility and advocacy support functions, as well as the management and monitoring of partnerships, whilst providing line management for the Communications and Advocacy Officer and the Partnerships Manager. He/she works closely with the programme, finance, MEL and CRM teams, the area coordinators, the Desk and the Concern teams in Dublin, London and New York.

Reports to: Programme Development and Quality Coordinator

Terms: 6-month fixed-term contract (renewable), full-time, unaccompanied, office-based with fieldwork

Location: Based in Beni, with frequent travel to other locations in Greater and Lesser North Kivu and Tanganyika, and occasional visits to our office in Kinshasa. The place of assignment may be subject to change depending on the evolving situation and needs, at the discretion of management.

Salary: GB5 €42,136 - €46,818

GB4-6 Unaccompanied International Staff T&Cs

Responsibilities

1. Grant Management and Compliance

• Lead grant management processes from inception to closure, including kick-off, monitoring, review and close-out meetings.
• Ensure compliance with donor contracts, rules and requirements, in coordination with Programme, Finance, MEAL, Partnerships and support teams.
• Maintain grant monitoring tools, calendars, compliance matrices, grant files and repositories, including GMS and the Working Site.
• Coordinate contractual amendments, budget revisions, extensions and official donor communications, subject to Programme Director and PDQC approval.
• Provide guidance and training on donor requirements, contractual obligations, filing and key deadlines.
• Ensure consistent, comprehensive and audit-ready grant documentation, archiving and version control.

2. Proposals, Reporting and Deliverables

• Coordinate the development of concept notes and proposals, based on strategic and technical direction from the Programme Director and PDQC.
• Develop proposal workplans, coordinate inputs from teams and partners, consolidate contributions and lead final drafting and review.
• Ensure proposals meet donor requirements, formats and deadlines.
• Coordinate narrative reporting, including collection of inputs, quality assurance, alignment with MEAL and financial data, approval and submission.
• Ensure consistency between narrative results, indicators, budgets, expenditure, forecasts and contractual deliverables.
• Track actions and recommendations arising from grant management meetings and programme reviews.

3. Funding Strategy and Donor Relations

• Operationalise the funding and positioning strategy defined by the Programme Director and PDQC.
• Maintain the funding pipeline, opportunity calendar, donor profiles and relevant analyses to support decision-making.
• Monitor donor priorities, policies, procedures and funding opportunities, and provide structured analysis to programme leadership.
• Coordinate with the Desk and fundraising teams in Dublin, London and New York on opportunities and deadlines.
• Prepare donor briefings, presentations and supporting documentation, and follow up on agreed actions.

4. Communications, Visibility and Advocacy

• Oversee implementation of Concern DRC’s communications, visibility and advocacy priorities, under the strategic direction of the Programme Director and PDQC.
• Line manage the Communications and Advocacy function, setting priorities, monitoring workplans and supporting professional development.
• Coordinate high-quality communication products, including case studies, testimonials, factsheets, photography, digital content and newsletters.
• Ensure compliance with donor visibility requirements, consent procedures, data protection and Concern standards.
• Support the development of advocacy messages and positioning materials, subject to relevant technical and strategic approval.
• Ensure programme results, learning and MEAL evidence are accurately reflected in reporting and communications.

5. Partnerships and Capacity Strengthening

• Lead the operational development of partnerships and localisation, with support from the Partnerships Manager.
• Oversee partner identification and selection, capacity assessments, due diligence, agreements and capacity-strengthening plans.
• Promote equitable partnership and localisation principles throughout programmes and organisational practices.
• Monitor partnership quality and promote appropriate sharing of responsibilities, resources, knowledge and decision-making.

Other Responsibilities

• Provide line management and professional development to the Communications and Advocacy and Partnerships functions, and additional team members as required.
• Promote meaningful community participation in proposal development, reporting and communications.
• Comply with and promote Concern policies and procedures, particularly safeguarding, Code of Conduct, equality, finance, logistics, HR and security.
• Contribute to emergency responses and programme visits as required.
• Undertake other relevant duties reasonably assigned by the PDQC or Programme Director.

Role Holder Requirements
Essential:

• Minimum two years’ international experience with an NGO, UN agency, donor or comparable organisation.
• Minimum two years’ experience in grant management, including donor compliance, reporting and proposal development.
• Proven experience developing successful funding applications for institutional donors.
• Excellent written and spoken English and French.
• Strong understanding of institutional donors, contractual requirements and compliance obligations.
• Experience working effectively in fast-paced, results-oriented environments and managing competing priorities under pressure.
• Strong organisational, planning and prioritisation skills, with excellent attention to detail.
• Good understanding of budget development, financial monitoring and financial reporting.
• Experience in facilitation, capacity strengthening and partnership development, including through formal and informal training.
• Good understanding of MEAL tools, logical frameworks, indicators and monitoring plans.
• Experience developing external communications materials, including factsheets, case studies, success stories, articles and digital content.
• Strong communication, interpersonal, networking and coordination skills.
• Ability to work collaboratively and effectively across multidisciplinary and multicultural teams.
• Willingness and ability to travel frequently.

Desirable:

• Master’s degree in social sciences, human rights, humanitarian assistance, international development or another relevant field.
• Experience managing grants from major institutional donors, particularly Humanitarian Funds, US Government donors, UN agencies and EU/ECHO.
• Experience working within consortia and with national or international partners.
• Knowledge of relevant humanitarian quality and accountability standards, including Sphere and CHS.
• Experience delivering training on donor regulations, compliance requirements and humanitarian quality standards.
• Experience working in fragile, conflict-affected or insecure contexts.
• Strong cultural and political sensitivity and ability to operate effectively in complex environments.
• Demonstrated initiative, autonomy and problem-solving skills.
• Excellent analytical and writing skills.